  | Invitation to Bid-Sale of Real Property | Invitation to Bid
Sale of Real Property
___________________________________________
ACCEPTANCE DATE: Prior to 5:00:00 PM Thursday, October 5, 2017 “Local Time”
ITB NUMBER: FY2017-0627
ACCEPTANCE Charlton County Board of Commission
PLACE Office of the Administrator
68 Kingsland Drive, Suite B
Folkston, Georgia 31537
NO PRE-BID MEETING will be held for this solicitation.
QUESTIONS regarding this Invitation to Bid shall be received no later than 5:00:00 PM on Thursday, September 28, 2017.
BID OPENING shall be held in the Commission Chamber, Room 119 at the above referenced address.
REQUESTS FOR INFORMATION related to this Solicitation should be directed to:
Shawn Boatright
County Administrator
Phone: (912) 496-2549
Fax: (912) 496-1156
E-mail address: sboatright@charltoncountyga.gov
This document can be downloaded from our website: www.charltoncountyga.us
Issue Date: Friday, September 1, 2017
Date: Friday, September 1, 2017
Charlton County Board of Commissioners
68 Kingsland Drive
Folkston, GA 31537
Invitation to Bid (ITB) #FY2017-0627
Sale of Real Property
Sealed bids will be received in the office of the County Administrator, Charlton County Board of Commissioners (CCBOC), Suite B, 68 Kingsland Drive, Folkston, GA. 31537, until 5:00:00 PM on Thursday, October 5, 2017 for the sale of Real Property in accordance with O.C.G.A. 36-37-6 (a). The subject property is vacant and estimated to be 129.345 acres of land based on a recent survey completed. The 129-acre tract of land begins to the North of Sardis Road and borders Highway 121 for 11,353.45 feet. The property is being sold AS IS.
At that time, date, and place given above, Suite B, the sealed bids will be publicly opened and read aloud. Specifications and bid forms can be obtained from the Office of the County Administrator or the Charlton County website, www.charltoncountyga.us.
Questions regarding this ITB should be directed to Mr. Shawn Boatright, County Administrator via Email at sboatright@charltoncountyga.gov and shall be received no later than 5:00 PM on Thursday, September 28, 2017. The CCBOC reserves the right to cancel this solicitation and/or reject all bids in whole or in part if Charlton County determines that cancellation and/or rejections are advantageous to the County. Bids are legal and binding upon the Bidder when submitted. The written ITB documents supersede any verbal or written prior communications between the parties.
By Charlton County Board of Commissioners
Shawn Boatright
County Administrator
Table of Contents
Bid Control Number FY2017-0627
1. Invitation to Bid
2. General Instructions for Bidders
3. Legal Description of Real Property
4. Bid Response Sheet
5. Attachment A-1 Mandatory Forms
6. Attachment B - PLAT
Sale of Real Property
Charlton County Board of Commissioners
Issue Date: Friday, September 1, 2017
Questions Deadline: Thursday, September 28, 2017 at 5:00:00 PM
Bid Opening Date/Time: Thursday, October 5, 2017 at 6:00:00 PM
Bid Opening Location: Charlton County Board of Commission
County Annex Building
Commission Chambers – Room 119
68 Kingsland Drive
Folkston, Georgia 31537
Instructions to Bidders
Bid Control Number FY2017-0627
Sale of Real Property
Charlton County Board of Commission
Issue Date: Friday, September 1, 2017
Questions Deadline: Thursday, September 28, 2017 at 5:00:00 PM
Bid Opening Date/Time: Thursday, October 5, 2017 at 6:00:00 PM
Bid Opening Location: Charlton County Board of Commission
County Annex Building
Commission Chambers – Room 119
68 Kingsland Drive
Folkston, Georgia 31537
Charlton County Board of Commissioners
Invitation for Bid
General Instructions for Bidders
1. DEFINITIONS:
a. Invitation for Bid: All documents, whether attached or incorporated by reference, used to solicit competitive sealed bids.
b. Responsive Bidder: A person who has submitted a bid that conforms to all material respects to the invitation for bids.
c. Responsible Bidder: A person who has the capacity in all respects, to perform the contract requirements fully and the moral and business integrity and reliability to assure good faith performance.
2. SUBMISSION OF BIDS:
a. Bid shall be enclosed in a sealed envelope, addressed to the Charlton County Board of Commission – County Administrator, Suite B, 68 Kingsland Drive, Folkston, GA 31537 with the name of the bidder, the date and hour of opening and the invitation to bid number on the face of the envelope. Emailed/faxed bids will not be considered.
b. Bids may be delivered to the above address ONLY between the hours of 8:00AM and 5:00PM EST, Monday through Friday, excluding holidays observed by the Charlton County Government. For a complete listing of holidays, please contact the Office of the Administrator by phone at (912) 496-2549 or by email at jnobles@charltoncountyga.gov.
3. SIGNATURE REQUIRED:
a. Each bidder shall furnish all information required by the bid form or document. Each bidder shall sign the bid and print or type his or her name on the schedule. The person signing the bid must initial erasures or other changes. An authorized agent of the company must sign bids. A VALID BID OFFER MUST BE SIGNED.
4. OFFER DUE DATE, TIME, AND LOCATION:
Bids must be in the actual possession of the Charlton County Board of Commission on or prior to Thursday, October 5, 2017; 5:00:00 PM EST, at which time they will be publicly opened and read aloud in the Commission Chambers of the Charlton County Annex, 68 Kingsland Drive, Folkston, GA 31537.
5. DRIVING DIRECTIONS:
Charlton County Annex from I-95: Take I-95 South, or North depending on the direction of travel, to Georgia Highway 40 (Exit 3). Take Georgia Highway 40 West and drive 25 miles. Charlton County Annex will be on the left at the dead end.
Address: 68 Kingsland Drive Suite B, Folkston GA 31537
6. LATE OFFERS:
Charlton County will not be responsible for late receipt of bids.
7. REJECTION OF BIDS/CANCELLATION:
Charlton County Government reserves the right to reject any and all submittals and reserves the right to waive any irregularities or informalities in any submittal or in the submittal procedure, when to do so would be to the advantage of Charlton County. Charlton County reserves the right to cancel this ITB at any time.
Charlton County has the right to reject all bids or proposals or any bid or proposal that is non-responsive or not responsible, and
8. SOLICITATION CONTACT PERSON:
Procurement Procedure – Mr. Shawn Boatright, County Administrator at (912) 496-2549.
Direct all questions, in writing, to sboatright@charltoncountyga.gov.
9. QUESTIONS:
Any explanation desired by a bidder regarding the meaning or interpretation of the invitation for bids, drawings, specifications, etc. must be requested five (5) working days prior to bid opening, unless otherwise specified, in order for a reply to reach all bidders before the close of bid. The written bid documents supersede any verbal or written communications between parties.
10. EVALUATION AND AWARD CRITERIA:
a. Award will be made to the highest responsive and responsible bidder. The County may make such investigations as it deems necessary to determine the ability of the bidder to perform, and the bidder shall furnish to the County all such information and data for this purpose as the County may request. The County reserves the right to reject any bid if the evidence submitted by, or investigation of such bidder fails to satisfy the County that such bidder is properly qualified to carry out the obligations of the contract.
b. The County reserves the right to make an award as deemed in its best interest, which may include awarding a bid to a single bidder or multiple bidders; or to
award the whole bid, only part of the bid, or none of the bid to single or multiple bidders, based on its sole discretion of its best interest.
c. The Bidder who is awarded the sale of land shall and must close on the property within 15 days after the Bid is accepted and awarded.
11. ALTERATIONS OF SOLICITATION AND ASSOCIATED DOCUMENTS:
Alterations of County documents are strictly prohibited and will result in automatic disqualification of the bidder’s solicitation response. If there are “exceptions” or comments to any of the solicitation requirements or other language, then the supplier may make notes to those areas, but may not materially alter any document language.
12. MANDATORY FORMS:
The County reserves the right to reject any bid from any Bidder that the County considers not properly qualified to carry out Agreement obligations. Each Bid Submittal shall contain the following documents in completed form (County forms must be used without substitution unless otherwise stated):
Bidders Check List, to include:
? Execution of Bid Submittal
? Form of Proposal
? Non-Collusion Affidavit – By submitting a response to this Bid, the Bidder represents and warrants that such bid is genuine and not a sham or collusive or made in the interest or in behalf of any person not therein named and that the bidder has not directly or indirectly induced or solicited any other person to put in a sham proposal, firm or corporation to refrain from submitting and that the bidder has not in any manner sought by collusion to secure to that person, firm or corporation any advantage over any other bidder.
By submitting a bid, the bidder represents and warrants that no official or employee of Charlton County, GA Government has, in any manner, an interest, directly or indirectly in the bid or in the contract that may be made under it, or in any expected profits to arise there from.
SEE ATTACHMENT “A” FOR MANDATORY FORMS
END OF INSTRUCTIONS TO BIDDERS
Legal Description of Real Property
Bid Control Number FY2017-0627
Sale of Real Property
Charlton County Board of Commission
Issue Date: Friday, September 1, 2017
Questions Deadline: Thursday, September 28, 2017 at 5:00:00 PM
Bid Opening Date/Time: Thursday, October 5, 2017 at 6:00:00 PM
Bid Opening Location: Charlton County Board of Commission
County Annex Building
Commission Chambers – Room 119
68 Kingsland Drive
Folkston, Georgia 31537
Charlton County Board of Commission
Invitation to Bid
Legal Description of Real Property
Sale of Real Property
1. TERMS OF SALE
The Charlton County Board of Commission is seeking sealed bid proposals for the purchase of the proposed property mentioned herein. The Charlton County Board of Commission is selling the property AS IS.
2. REQUIREMENTS AND OTHER INFORMATION
a. Payment shall be made in one (1) lump sum amount.
b. A pre-bid meeting will not be held for this sale.
c. Please see Attachment B for the location of the proposed property for sale.
d. Must close on property within 15 days of the date the Bid was awarded.
e. Merchantable Timber:
i. Natural Timber (20.8-Acres):
1. 157 Tons – Pine Pulp
2. 94 Tons – Pine CNS
3. 344 Tons – Pine Saw Timber
4. 74 Tons – Pine Tops
5. 515 Tons – Cypress Pulp
6. 256 Tons – Cypress Saw Timber
7. 965 Tons – Hardwood
ii. Planted Pine (24.5-Acres):
1. 231 Tons – Pine Pulp
2. 942 Tons – Pine CNS
3. 74 Tons – Pine Tops
4. 118 Tons – Hardwood
f. *** A Timber Cruise was conducted on this property for purposes of calculating the value of the merchantable timber as well as the planted pine. The Timber Cruise was performed by Chandler Crumbley of Charlton County.
3. LEGAL DESCRIPTION
129.345-ACRE
Spanish Creek Tract
All that tract or parcel of land lying and being in the 1142nd G. M. District of Charlton County, Georgia, more particularly described with reference to that certain plat both prepared by Brandon Associates, approved by Ben Brandon, Jr., G.R.L.S., dated June 13, 2017, and recorded with the land records of the Clerk for the Charlton County Superior Court in Folkston, Georgia in Plat Book 2017, page 29-29, being the entire 129.345-acre parcel which is the subject of the said plat. Reference is made to the aforesaid plat which is incorporated herein for description purposes.
4. PROVIDE MANDATORY DOCUMENTS
a. See Attachment A (Mandatory Forms).
END OF LEGAL DESCRIPTION OF REAL PROPERTY
Bid Response Schedule
Bid Control Number FY2017-0627
Sale of Real Property
Charlton County Board of Commission
Issue Date: Friday, September 1, 2017
Questions Deadline: Thursday, September 28, 2017 at 5:00:00 PM
Bid Opening Date/Time: Thursday, October 5, 2017 at 6:00:00 PM
Bid Opening Location: Charlton County Board of Commission
County Annex Building
Commission Chambers – Room 119
68 Kingsland Drive
Folkston, Georgia 31537
Charlton County Board of Commissioners
Invitation to Bid
___________________________________________
ATTACHMENT A
1. Bidder’s Checklist & Required Forms
Charlton County Board of Commissioners
BIDDERS CHECKLIST
Sale of Real Property
Bidders Name: _______________________________________________
Please indicate you have completed the following documentation and submit them in the following order.
ITEM DESCRIPTION
o Bidder’s Checklist
o Form of Proposal
o Execution of Bid Submittal
o Bidder’s Certification and Non-Collusion Affidavit
_________________________________ _________________________________
Authorized Signature Title
_________________________________ _________________________________
Print Name Date
THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR BID
Charlton County Board of Commission
Invitation to Bid
Form of Proposal
Sale of Real Property
By submission of this BID, I also certify that the BIDDER has read and understands all of the requirements contained in this solicitation, and agrees to be bound by all the terms and conditions contained in this solicitation without exception.
We have included all required documents required per the Bidder’s Instructions and Specifications.
The BIDDER has availed itself of every opportunity to understand the requirements of this solicitation. Therefore, the undersigned respectfully submits this BID and any attachments, if required.
Purchase Price: $_________________________
BIDDER NAME: _____________________________________________
ADDRESS: _____________________________________________
CITY/STATE/ZIPCODE: __________________________________________
PHONE: (____) _______________________
NOTE: Signature is required. Failure to sign shall render the proposal invalid.
SIGNATURE: ____________________________________ DATE: _________________
PRINTED NAME/TITLE: _____________________________________
THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR BID
Charlton County Board of Commissioners
EXECUTION OF BID
DATE: _______________
The potential Bidder certifies the following by placing an “X” in all blank spaces:
_____ That this proposal was signed by the Bidder.
_____ That the potential Bidder has determined the purchase associated with the property outlined herein.
_____ That the potential Bidder agrees to the conditions as set forth in this Invitation to Bid with no exceptions.
Therefore, in compliance with the foregoing Invitation for Bids, and subject to all terms and conditions thereof, the undersigned offers and agrees, if this bid is accepted within ninety (90) days from the date of the opening, to furnish the services for the prices quoted within the timeframe required.
________________________________________________________________________
Authorized Signature Date
________________________________________________________________________
(Printed) Name & Title
THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR BID
Charlton County Board of Commissioners
BIDDER’S CERTIFICATE AND STATEMENT OF NON-COLLUSION
I _________________________ certify that this Bid is made without prior understanding, agreement or connection with any corporation, firm or person submitting a bid for the same services and is in all respects fair and without collusion or fraud. I understand that collusive bidding is a violation of state and Federal Law and can result in fines, prison sentences, and civil damages awards.
I certify that this bid has been prepared independently and the price submitted will not be disclosed to another person.
I certify that there has been no contact or communication by the Bidder or the Bidder’s associates with any County staff, or elected officials since the date this ITB #FY2017-0627 Sale of Real Property was issued except: 1) through the County Administrators Office 2) at the Pre-Bid Meeting (if applicable). The County reserves the right to reject the bid submitted by any Bidder violating this provision.
I agree to abide by all conditions of this ITB and certify that I am authorized to sign this ITB. |